The Annual Load Book was designed by a 3rd generation owner operator with serveral years as both a fleet owner and an owner operator. It has been my experience that you have to know what you are doing first to be able to stay on top of your program and not wake up one morning out of business. The Annual load Book is a tool that helps me stay on track.

Annual Load Book

Adding Loads to Your Fleet Using AnnualLoadBook

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AnnualLoadBook App for Fleets

Jack and Rene Bates

3909 N Florida Ave.

Lakeland, FL 33805


This email address is being protected from spambots. You need JavaScript enabled to view it.

To push load information to a specific driver within your fleet is as simple as sending a text. The difference is the app will keep that information and make it easy for you or your driver to find.

You will find all the drivers that are in your fleet here, simply choose the driver and the unit number that has been assigned to them will fill in automatically.

You also can add a new driver from this screen.

 Select Driver

Driver selected

After you have chosen which driver you want. Simply add the required information that you need them to know. Some of the fields are mandatory.

The app uses them to figure the running mile revenue and the cost per mile. Have the drivers add the expenses they occur while on the road. This will let the truck owner pull them from the app.

The phone numbers are mandatory because this is a load book as well as a tool and it is relevant to keep this information to be used later

The driver and you can launch the phone call right from the app or launch google maps to navigate or see where the destination is. This is very convenient for the driver and fleet manager especially when preplanning.

Hit save and then sync the app with the server to save the information so the driver can see it. You must sync before anyone else can see it.

You will still need to call your driver to make sure that they have seen the load information that you have sent them. If your driver is unable to see the load, then all the need to do is sync the app and it will connect with the server and load that information on their app. Most times this process is seamless and automatic however sometimes they may need to do that


After the load data has been saved then you can see the running mile revenue and make sure that this load will work for your program. The driver has all the information they need to do a good job.

They and you can call or text right from the app. You can also launch Google maps and look how far you are and even navigate to where you need to be.


Input the load data  Finished file

After the fleet has enough information in it to be a powerful tool for pre-planning loads. Use the load map after a unit has been dispatched to see the previous load points and the load information associated with them.

There is also a Points of Interest tab in the menu where your drivers can add places to share as we all can see this tab.

The drivers can use this for restaurants with truck parking and other services that are close to them. There is a POI map associated with this information and again can be used for planning trips and safe stops.

Load Map Tab

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Taking control of your business requires more from you than just getting from "A to B". In today's world where most drivers are finding out that they are spending 300 to 320 day a year out in order to make their program work out to pay for all of the payments.

Without some idea as to what you need to make, this task becomes perilous at best. All of the years that I have been driving, the one question that most owner-operators and particularly lease purchase drivers can not answer is how much revenue per mile do they need.

Most loads pay by the mile and weight loads can be easily converted to a mileage rate. So by using this method an owner-operator can find out what the cost per mile is. With that number in mind, you will now know the running mile revenue that you require.

The first thing that you must do to find the cost per mile is to stop and think about what you want your truck or trucks to pay for. Examples would be all of the truck operating expenses, wages for the drivers including you, and a reasonable profit and a maintenance fund. It is whatever you want this truck to pay for. Then divide the miles that you average and come up with the cost per mile. Now use this number when you are talking to the people you get your loads from. Now not every load needs to be over that cost per mile, however, the average of the running mile revenue does need to be as high or higher than the cost per mile you came up with.

You need to come up with a way to track these expenses and load revenue in order to stay on top of these numbers as best as you can. You use whatever method works for you because it's not how you track the numbers that's important, but that you keep track of it consistently.

The AnnualLoadBook App is what I used to track my load and expense information. I made the app after 30 years of tracking my expenses and keeping a load book from pocket notepads to using an excel spreadsheet.

 Happy Trails

Jack Bates

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I was talking to a Lease Purchase driver that was new to the company that he leased his truck through. This driver is no different than many of us that desire to have the freedom of the open road and the ability to manage our own business in partnership with a truck company that we rely on to help us find loads and manage all of those truck company responsibilities while we drive the truck and try to live this dream that we have.

Problem with most lease purchase drivers and owner-operators that lease to a truck company to run their trucks is that we tend not to take as prominent of a role in managing our program as we should. Truly it is your responsibility to ensure that you make the revenue that you need to, with that said though it is different when you need to rely on others, not in your control to help you make this happen.

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 AnnualLoadBook App

Jack and Rene Bates

3909 N Florida Ave 33805

This email address is being protected from spambots. You need JavaScript enabled to view it.

This email address is being protected from spambots. You need JavaScript enabled to view it.


Using the "Load Map" tab in the menu to help with pre-planning. The AnnualLoadBook will keep every load that you do as a solo user or fleet-wide on the "Load Map" tab.

It is a great way to see all of the places that you have been and better yet the load information for that shipper is at your fingertips.

Shipper's show up as a green flag consignee's show up as a red flag. By using the load information in the Load Book this way will help you pre-plan your routes and help the fleet manager move his trucks better.

Load Map Tab 
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